Latest Jobs
-
Legal PA - Private Client - 3 days WFH - £46.5k!
London | £40000 - £46500 per annum + Excellent benefits
Legal PA - Private Client - 3 days WFH - £46.5k! One of the foremost law firms in London, known for their private client work are seeking a legal PA to support the Head of Private Client law! Salary: Up to £46,500 Hybrid working: 3 days from home Hours: 9:30 - 5:30 Location: Holborn You will be completing duties such as: Extensive diary management Creating/amending legal documents Arranging meetings Audio/copy typing Updating files on case management system Conflict checks Organising seminars and client events Financial/billing support Although candidates with London experience are preferred, Out of town Secretaries with at least 2 years experience in Private Client / Family law are encouraged to apply. If you would like some further information on this position then please apply immediately!
-
Executive Assistant - Dispute Resolution x 2
City of London | £53000 - £60000 per annum + Hybrid 3 in the office / 2 from home
Executive Assistant - Dispute Resolution x 2 initial 12 month contracts working for a magic circle law firm in the City. This role is for a proactive and highly competent EA who will provide professional, and client focused support to senior stakeholders in a dynamic and fast-paced environment. This role works closely with other business services teams and resources to deliver effective solutions via the most efficient route possible. The individual needs to be adaptable, dynamic, and confident in their ability to drive change, influence stakeholders and build relationships. This role offers immense scope with responsibilities that are wide ranging and provides a real opportunity to add value. This role will provide proactive support across a broad range of responsibilities, including matter and financial management. Duties: Proactive inbox and diary management. Ability to act on behalf of stakeholder and first point of contact Management of effective Outlook filing system and firm e-filing protocol. Proactive flagging and escalation of priority emails. Drafting of high-quality correspondence and communicating on stakeholder behalf. Effective gatekeeping, forward planning and scheduling. Oversee progress of meeting logistics delegated to AC e.g. room set-up, refreshments, AV etc. Preparation and timely circulation of agendas, materials, minutes/actions, monitor and follow up of actions. Highlight priorities and conflicts to stakeholder, source delegates. Communicating with clients directly, screening calls and providing responses, including resolving and/or directing enquiries/requests to more appropriate areas in the firm. Utilise the firm travel agent platform to arrange complex travel, VISAs, itineraries. Project management and ownership of tasks delegated to AC as appropriate. Support limited personal and partnership administration and support with external advisor activity e.g. charities, Boards etc. Administrative and document support Liaise with AC to delegate administrative tasks such as expenses, post, couriers, archiving, printing, photocopying, scanning, bundles, basic travel bookings, taxis etc. Document creation and amendments of smaller scale, delegating to AC and/or Global Centre as appropriate. Maintain effective document management and matter filing systems via iManage. Ability to produce basic PowerPoint deck and amend as appropriate. Matter management Provide client and matter relationship support such as client contact, arranging and attending meetings, taking minutes, producing actions. Draft client engagement letters. Create and maintain holiday charts for matter/project teams. Draft and track submission of Experience Capture Forms at matter close. Liaise with AC for tasks such as risk checks, CMOs (Client Matter Opening), Matter/project distribution lists, Workspace access, set up of matter work streams and phases. Financial management Arrange WIP updates and billing cycles according to client matter requirements. Ensure knowledge and recording of client/matter fee deals and discount rates for billing purposes. Work with the billing team to proactively manage WIP. Communicate regular fee updates. Prepare personalised letters to accompany client invoices when required. Assist with bad debt management and communicate with clients regarding bad debt as required. Monitor local budgets and cost schedules. Liaise with AC for tasks such as: raising proformas, processing invoices/POs, time recording (ensuring application of correct phases and detailed narratives), 1st cut bill narrative edits (review work once complete), write off actions, WIP reports. Marketing and Business Development (MBD) and Events Act as key client contact. Proactive upward management of business development and other firm-wide initiatives. Utilise Salesforce to maintain client contacts and client programme activities, and track deal activity. Research prospective clients and draft capability statements and other supporting collateral for more speculative opportunities. Support with 1st stage draft pitch documents, working with the pitch team as required. Ensure CVs, biographies and social media profiles are maintained. Support with coordination of team submissions to legal directories (e.g. Chambers). Support with organisation of internal and external events, hearings, conferences etc, utilising the Events team and delegating to AC as appropriate. Expected behaviours Displays discretion, good judgement and acts as trusted adviser Ensure all activities and duties adhere to risk and compliance requirements and maintain all requirements to protect confidential client and firm information. Build strong relationships with business services teams and maintain effective and efficient use of appropriate business support services. Support additional stakeholders and colleagues as and when required. Identify and facilitate knowledge sharing within peer group and wider team.
-
Junior Legal Secretary in Litigation - US firm - £40-45k!
London | £40000 - £45000 per annum
Excellent chance to develop your career at this high-flying US Law firm! Salary: £40-45,000 Hours: 9.30-5.30pm Hybrid: Yes Location: City of London (walking distance from Liverpool Street) Benefits: Excellent benefits and well-being packages including 30 days annual leave! This outstanding firm offers fantastic exposure to the corporate world in a supportive and encouraging environment. Working in the Litigation department, this Junior Legal Secretary role represents an excellent opportunity to be a part of a bustling team working closely with the current Legal PAs initially. Once settled, you will support your own allocation of fee earners, across a number of day to day tasks including: extensive diary management, organising client files, arranging meetings and some document work. Emphasis on the word 'some' as luckily the fee earners are all quite self-sufficient and will do the bulk of the work themselves. That said, high proficiency in all Microsoft Office packages would be very beneficial. For a more detailed list of the duties, please see below: To assist the department as appropriate, dealing with travel and accommodation arrangements, the management of fee earners' diaries and arrangement of client meetings, seminars and other relevant functions Administrative tasks such as opening new files/matters, closing files and archiving Filing of expenses, issuing proceedings, post, photocopying, faxing and other administration duties Support the financial management of the department, primarily billing and debt collection Provide an effective, timely and efficient service to the firm's clients Maintain excellent service standards and high client satisfaction Uphold high professional standards within the Department including producing quality documentation Communicate with clients and other contacts in a professional and courteous manner. This is the Junior Legal Secretary role that appeals to all with Litigation experience: If you're working locally and looking to make the transition to an ambitious Legal practice; If you're a Team Assistant or Administration Assistant looking for that next step on the career ladder; If you'd prefer to work at a Medium sized Law firm that emphasises inclusion and team work; If you'd like to work in a busy role, picking up diverse Legal knowledge, learning from other Secretaries and expanding your CV…! If you are interested or would like any further information, please do get in touch.
-
Senior Legal PA in Finance - Great firm - £55k - 30 days AL!
London | £50000 - £55000 per annum
A brilliant opportunity has arisen for a Legal Secretary/PA to continue their development at one of the world's best performing US Law firms based in the City whose staff retention is second to none. Salary - £55,000 Location - City of London Hybrid - Yes Benefits - Excellent including 30 days annual leave! Working as an integral part of the team, this role sits within the firm's much heralded Finance department. With an agreeable allocation of 5:1 (including a Senior Partner), this role is busy but gratifying, providing a high degree of involvement for the individual and a great team ethic amongst the employees. Previous experience within a law firm is imperative, ideally a US one too. As for Legal knowledge, Finance would be great but both Corporate or Litigation backgrounds can be considered. The role requires excellent secretarial, IT, administrative, organisational and personal skills. Good communication and 'soft' skills are a must due to the size of the firm and level of client involvement. This position would suit someone who already has some experience supporting their own allocation but is now looking for a more Senior position at a highly sought after firm. If you have any questions or would like any further details, please do not hesitate to contact me.
-
Senior Legal PA - Finance - £55K + 30 days hol
City of London | £50000 - £55000 per annum + 30 days + agile working
Senior Legal PA - Growing US Law firm! - up to £55k!! This leading US Law firm in the City are seeking a Senior Legal PA to support a Senior Partners in Finance. They can boast the best benefits packages of any law firm in London! - This has been proven with a recent award, specifically for their benefits! The starting salary is up to £55,000 + 1 day WFH 30 days holiday as standard! The firm has an incredibly low turnover of staff, and having worked with the firm for a number of years, we can see why! Benefits include: 30 days holiday + BH Competitive discretionary bonus Interest free season ticket loan Private health insurance Life Assurance This role is supporting a busy Finance law Partner who predominantly requires her PA to have excellent diary and organisational skills. Duties include: Extensive diary management Personal work for the Partner Scheduling appointments / coordinating meetings International travel arrangements Conflict checks/matter opening Process time sheets / billing statements If you have at least 5 years experience in a Legal Secretary role, ideally within Corporate / Commercial / Finance, then please apply immediately!
-
Legal PA - Insurance Litigation law
City of London | Up to £45000 per annum
Legal PA Insurance Litigation Law supporting Partner level - Leading UK Law firm Do you want that next step on the career ladder and secure a role working at Partner level ? If so, this role is the one you have been looking for !!! Supporting a lovely Partner and Associates dealing with Insurance Litigation for a leading law firm in the City. The firm are seeking a Legal Secretary with Litigation Secretarial experience to join a really nice team. In return, you can expect a very good salary of up to £45,000 depending on experience and HYBRID WORKING 3 in the office / 2 from home. Job Description: We are seeking an experienced and dedicated Legal Personal Assistant (PA) to provide comprehensive administrative support to two Partners specialising in Insurance Litigation Law. As a key member of the team, you will play a crucial role in ensuring the smooth operation of the practice and delivering outstanding service to the firms clients. Key Responsibilities: Manage calendars, appointments, and travel arrangements for two Partners. Prepare and format legal documents, correspondence, and court filings. Assist with case management, including organising files, maintaining records, and tracking deadlines. Conduct legal research and compile relevant case information as directed by the Partners. Coordinate client meetings, conferences, and teleconferences, both internally and externally. Handle incoming calls, emails, and inquiries promptly and professionally. Assist with billing and invoicing processes, ensuring accuracy and timely submission. Collaborate with other members of the legal team to support firm-wide initiatives and projects. Requirements: Previous experience as a Legal Personal Assistant in a law firm environment, preferably supporting Partners or senior attorneys. Solid understanding of Insurance Litigation Law and familiarity with legal procedures and terminology. Proficiency in Microsoft Office Suite and legal case management software. Excellent organisational skills with the ability to prioritise tasks and manage multiple deadlines. Strong attention to detail and accuracy in document preparation and proofreading. Professional demeanour with exceptional communication and interpersonal skills. Discretion and confidentiality in handling sensitive information. Proactive approach to problem-solving and ability to work effectively both independently and as part of a team. Benefits: Competitive salary up to £45,000 and benefits package commensurate with experience. Opportunities for professional development and career advancement within the firm. Supportive and collaborative work environment with a commitment to work-life balance. Access to training programs, seminars, and networking events. Convenient central London location with easy access to public transportation. If you are a proactive and detail-oriented individual with a passion for legal support and insurance litigation, we invite you to apply for this exciting opportunity.
-
Junior Legal Secretary - Friendly US law firm - 30 days AL!
London | £40000 - £45000 per annum
Are you looking to continue your career in the legal field with a globally renowned law firm? Our client, one of the world's leading international law firms is seeking a dynamic and motivated Junior Legal Secretary. Salary - £40-45,000 Location - City Hybrid - 4:1 Benefits - Comprehensive and 30 days annual leave as standard This is an exciting opportunity for an enthusiastic individual who is eager to contribute to the success of the firm. As a Junior Legal Secretary, you will play a pivotal role in providing essential administrative and secretarial support across a variety of Associates. You will work alongside experienced legal professionals, honing your skills in a collaborative environment. Responsibilities will include: Managing fee-earners' diaries, exercises good judgment with regard to priorities and urgency and resolves conflicting appointments. Assisting with the billing process with the Accounts team. Proactively assists with opening new clients and matters, conflict checks and drafts/amends engagement letters. Arranges travel and prepares itinerary. Takes responsibility for managing fee-earners' contacts and keeping InterAction up to date. Maximises the efficiency and effectiveness of filing supported by the firm's electronic filing system, ensures that all client files, whether electronic or hard copy, are kept complete and up to date. Sorting and processing incoming and outgoing mail. Document processing; proof reading of work to ensure that completed documents have been produced to an appropriately high standard. Answering telephone calls promptly in a professional manner i.e., full message taking, actioning, and following up. Checking voicemail regularly in the absence of fee-earners and responding to messages where appropriate. Administrative tasks including typing, photocopying, binding, scanning documents, filing, expenses and preparing weekly business development submissions. Develops and maintains professional relationships with fee earners and clients. If this sounds like the next opportunity in your legal career please get in touch for more information!
-
Legal Secretary - Corporate - Global law firm - £50k+ (hybrid)
London | £50000 - £55000 per annum + performance related bonus
Another fantastic opportunity has arisen for a Legal Secretary/PA at one of the most successful US Law firms based in the City. Salary - £50,000+ Location - City of London Hybrid - Yes Benefits - comprehensive including performance related bonus One of London's best performing US Law firms (they make more money in London than some UK firms…!) is looking to add a sparkling new Legal Secretary/PA to their Corporate department. This is one of the firms most reputed areas of Law with a fast paced and buzzy environment and plenty of work to get stuck into. I also have it on good word that there is A LOT of free food around the office but I'll leave you to decide if that's a benefit or not… Mainly supporting two Partners, they're easy to build a rapport with but keen to grow and develop their client base so this is where you come in! Usual Secretarial and PA duties will also apply including: diary management, complex travel arranging, some document amendments (don't worry, larger ones will go to the document centre!) and client liaison. For a full list of the duties please see below. If you have solid Legal Secretarial/PA experience and are looking for a challenging yet rewarding new role for 2024 then this is it. So don't delay, apply today!
-
Legal PA - Corporate - c£50k+!! + Free Lunch/Breakfast!
City of London | £47000 - £50000 per annum + , bonus, agile working, breakfast & lunch
Legal PA - Corporate - US Law firm - up to £50k+!! +2 days working from home! We are recruiting for a Legal Secretary / PA's on behalf of one of the best US Law firms in the country! You will individually support your own allocation of Partners and a few Associates. The firm structures themselves so that you have full control of your allocation and a friendly, collegiate group of Legal Secretaries to assist you in busy periods! The reason for the role is due to new headcount in the firm as they continue to grow in London. The firm are consistently touted as the best law firm to work for as a Legal Secretary and this shows no signs of slowing down! The extensive benefits package includes: 25 days holiday Annual performance bonus Starting salary of up to £50,000 Agile working, 3 days in the office and 2 days at home Vouchers Gym membership Free BREAKFAST & LUNCH in the office!! This is a real 360 Legal Secretary / PA role and you will come across some lengthy documentation in the role so the ability to work on such documents is essential. If you have at least 2 years experience as a Legal Secretary / PA within any legal department then please apply immediately!
-
Executive Assistant - TAX Law
City of London | £53000 - £60000 per annum
Executive Assistant - Tax Law to support 2 Partners and 2 Senior Associates for a leading City based law firm. This role is working alongside 4 other established Executive Assistants who work incredibly well together and this would suit an experienced EA, who ideally has a background/interest/understanding of working in Tax either within Law or a professional services firm. The role will involve extensive Diary / in-box management, billing and dealing with client on a daily basis. The successful candidate will also need to have excellent Excel experience. This role is replacing an EA who has been promoted internally ! The firm are based in fantastic offices with spectacular views of the City, which are walking distance from Liverpool Street, Bank, Fenchurch Street and Cannon Street station.
-
Executive Assistant - Global Transactions
City of London | £53000 - £60000 per annum
Executive Assistant - Global Transactions for a multinational Magic Circle law firm in the heart of the City ! This role is for a proactive and highly competent EA who will provide professional, client focused support to senior stakeholders in a dynamic and fast-paced environment. This role works closely with other business services teams and resources to deliver effective solutions via the most efficient route possible. The individual needs to be adaptable, dynamic, and confident in their ability to drive change, influence stakeholders and build relationships. The role offers immense scope and responsibilities that are wide ranging - provides a real opportunity to add value. Key responsibilities Practice support Proactive in-box and diary management. Ability to act on behalf of stakeholder and first point of contact. Effective gate-keeping, forward planning and scheduling. Proactive flagging and escalation of priority emails. Draft high-quality correspondence and communicating on stakeholder behalf. Preparation and timely circulation of agendas, materials, minutes/actions, monitor and follow up of actions. Highlight priorities and conflicts to stakeholder, source delegates. Communicate with clients directly, screening calls and providing responses, including resolving and/or directing enquiries/requests to more appropriate areas in the firm. Management of effective Outlook filing system and firm e-filing protocols. Utilise the firm travel agent platform to arrange complex travel, VISAs, itineraries. Support limited personal and partnership administration with external advisor activity e.g. charities, Boards etc. Attend meetings with stakeholders if required to take meeting minutes; proactive follow up on action points. Matter management Provide client and matter relationship support such as client contact, arranging and attending meetings, taking minutes, producing actions. Draft client engagement letters. Create and maintain holiday charts for matter/project teams. Draft and track submission of Experience Capture Forms at matter close. Financial management Arrange WIP updates and billing cycles according to client matter requirements. Ensure knowledge and recording of client/matter fee deals and discount rates for billing purposes. Work with Billing team to proactively manage WIP and attend routine WIP meetings with stakeholders. Communicate regular fee updates as appropriate. Prepare personalised letters to accompany client invoices when required. Assist with bad debt management and communicate with clients regarding bad debt as required. Monitor local budgets and cost schedules. Marketing and Business Development and Events Act as key client contact. Proactive upward management of business development and other firm-wide initiatives. Maintain client contacts and client programme activities, and track deal activity. Research prospective clients and draft capability statements and other supporting collateral for more speculative opportunities. Support with 1st stage draft pitch documents, working with the pitch team as required. Ensure CVs, biographies and social media profiles are maintained. Support with coordination of team submissions to legal directories (e.g. Chambers). Support with organisation of internal and external events, hearings, conferences etc, utilising the Events team. Key requirements Excellent academic background educated to graduate level or has equivalent professional experience. Commercial and financial acumen. Advanced Microsoft Office skills. A thorough understanding of working in a professional, service driven environment and of stakeholder/client/business confidentiality and discretion. Confident and professional manner with the ability to build strong relationships with stakeholders, clients and others. Excellent communication skills and ability to interact at all levels. Ability to support the business and its initiatives collaboratively. Adaptable and open to change showing a willingness and confidence to make suggestions for continuous improvement. Strong organisational skills and excellent attention to detail. Ability to cope with a wide range of competing demands and changing priorities. Ability to anticipate issues, problem solve and provide practical innovative solutions. A strong team player, able to work within a team or independently. A degree of flexibility around working hours is expected with this role. Although this role is working for a law firm, Legal EA experience isnt required and the firm will consider EA's from Banking, Finance, Insurance or similar. There is a possibility that there maybe 2 or 3 positions, so could be a perfect opportunity for you and friend to move together !!
-
Legal PA - Intellectual Property Disputes (initial contract)
City of London | £44000 - £45000 per annum
Legal PA - IP / Litigation (9 month fixed term contract) supporting a Partner and Fee Earners leading international law firm. Duties Proactive diary management and organisation of the day-to-day schedule of fee earners, to include the identification and resolution of potential issues Coordination of meetings, to include the consideration of and responsibility for making all necessary arrangements are in place with a focus on hybrid working ensuring relevant technical meeting set up and links shared for all attending Support fee earners with efficient mailbox management, agreeing appropriate level of responsibility. Planning and coordination of comprehensive travel programmes, to include booking flights, hotels, car transfers, and preparation of itineraries etc Respond to telephone calls in a professional and confident manner, appropriately manage call responses and messages Prepare correspondence, presentations, reports and manage utilisation of central support services for legal documentation Take responsibility to keep up to date with required skills on the latest technology and communication systems and identify and promote the most efficient way of working Act as first point of contact for team supporting technical issues and challenges particularly in line with the roll out of new systems and processes Maintain up to date knowledge and ensure compliance of the firms policies and required standards, including awareness of risk and all elements of client security Effectively manage hybrid working maintaining a high level of communication with team members at all times and deliver a proactive high level support regardless of individuals daily desk location In addition to the above and due to the evolving nature of the role there may be additional projects or tasks dependent upon individual role and any specific team requirements. Litigation experience would be advantageous but not essential within this role, however experience in a similar professional services or law firm would be ideal, so that they could hit the ground running with matter management tasks and billing. The hybrid working is 60/40 but, the successful candidate would be expected to be in the office more than this initially to ensure smooth transition and have support available in the early days.
-
Legal PA - Corporate Law (LIVERPOOL STREET)
City of London | Up to £47500 per annum
Legal Secretary (Corporate law) supporting 2 Partners & Team - incredibly friendly law firm near Liverpool Street Station ! Technical: * Making diary appointments, arranging meetings (including booking rooms, confirming dates and locations, distributing agendas and preparing material where required) and diary management; * Organising travel arrangements and preparing itineraries where necessary; * Preparing material (often using PowerPoint) for presentations; * Quick and accurate preparation of bills ensuring they are sent out as quickly as possible, following up with Accounts or other departments as required; * Typing and amending correspondence and documents, which are often lengthy, and undertaking amendments as necessary. * Accurate proofreading of documents, paying particular attention to headers/footers; * Assisting with timesheet posting if required; * Use and update InterAction; * Prepare New Matter memos, ensuring accuracy and correct spelling of companies/individuals/checking with fee earners where necessary; * Complies with all internal policies, procedures and processes and keeps technical skills up to date (i.e. identifies where refresher/new training is required in response to any changes in the role); * Photocopying, filing and other general administrative duties. Personal Management * Filing of paper documents, electronic filing and keeping administrative files up to date; * Follows firm's archiving process as set by Records Management; * Closing files promptly, transferring files over when a fee earner leaves, etc. * Arranging courier deliveries; * Ensures distribution lists are kept up to date, amending as necessary after new conflicts checks. Client Focus * Assisting with client queries in a professional and timely manner; * Assist internal clients (all groups within the business) with queries and respond in a timely manner; * Assisting with business development initiatives, i.e. organising client lunches, etc. Communication * Liaising with clients and telephone callers when fee-earners are out of the office. Taking down accurate messages and dealing with queries or assisting callers wherever possible; * Assist and take ownership for internal/external queries in a polite and professional manner using the most appropriate medium, seek out information and resolve queries; * Maintains confidentiality and discretion at all times, flagging any concerns or issues at the appropriate level. Teamwork * Assisting with general office duties and providing back up support for other secretaries and/or fee-earners as required to ensure the smooth running of the business. Results Driven * Managing Partners' e-mails as required and dealing with e-mail queries when appropriate; * Assists/supports Partners with internal processes, i.e. organises work to Evening group, picks up IS issues and resolves accordingly; * Checks new matter memos for accuracy, checks for clearance and keeps fee earners abreast with any issues or reminders. Co-ordinates a file where this may be cross-group. Previous Corporate Legal Secretarial experience is required together with good GCSE's and or A Levels, 60 wpm + and a solid knowledge of Microsoft Office.
-
Legal Admin Assistant - Boutique City Law Firm! (9mth FTC)
City of London | £25000 - £28000 per annum + + Hybrid working
Legal Administration Assistant - Boutique City Law Firm! (9mth FTC) Up to £28,000 + hybrid working! Excellent opportunity to gain experience in a varied role, supporting lovely people, and be able to work from home up to 2 days per-week! This is a progressive law firm with a paperless environment, that deals with a variety of corporate & regulatory work. Main duties: - Filing and recording of expenses - Scanning/printing - Dealing with incoming and outgoing post and arranging couriers - Diary management (Meetings/conference calls) - Preparing the meeting room for external meetings - Note taking at internal meetings - Client file opening support - Assisting the Practice Manager with arranging team and client events - Maintaining office/remote working supplies - Liaising with external IT department - General ad-hoc admin tasks. You will need a minimum of 6 months experience in a similar environment, have an enthusiastic approach, good attention to detail, and experience using Microsoft applications (Word, Excel). If you are keen to hear more on this opportunity, and have the relevant experience outlined above, please contact me immediately!
-
Legal PA - Global Law Firm - Corporate + 3 days WFH
City of London | WFH 3 days PW
Legal PA - Corporate - Global Law Firm + 3 days WFH One of the leading Global Law firms seek a Legal PA to support some of the recognised Lawyers in their field. Their distinctive market position is founded on their 'one team' Global approach. They fully acknowledge that their people are the key to their success, which is why they seek to recruit and retain the most talented individuals in all regions of their Global practice. City Location Fantastic salary - please contact me to hear the exact amount!! Permanent Hybrid working policy - 3 days in the office, 2 days working from home Benefits includes wellbeing programmes, discretionary bonus, annual salary review, private medical Insurance, medical advisory service, increased pension plan, gym membership discount, generous leave policies and flexible working to name a few. Duties Include Provide secretarial support to Partners Diary management - managing incoming invites and arranging meetings Email management - managing emails, acting as a gatekeeper Arranging travel - booking both business and personal travel, including itineraries, VISA's and any other requirements needed Attending regular 1:1 meetings for updates Monthly billing - Managing all WIP and invoicing requests, providing fee updates and entering time Assisting with Business Development activities - amending pitches, proposals and assisting the BD team Candidate Requirements Previous experience of working within a Law firm environment and maintaining working relationships with all levels of Fee Earners. Ability to support Partner level Lawyers. Ability to identify potential problems and provide solutions. High level of professionalism, having the ability to maintain a professional demeanour in all situations. Please only apply if you have previous Legal Secretarial experience, gained within a Law firm.
-
Corporate Legal Secretary - Elite US firm - £48k! (hybrid)
London | £45000 - £48000 per annum
Are you a dedicated and organised individual with a passion for supporting at the top level? Our client, a global leader in the industry, is seeking a talented Corporate Legal Secretary to join their esteemed team. Salary - £48,000 Hybrid - 3/2 Location - Liverpool Street The firm are considered one of the elite and are known for its commitment to excellence and innovation. With a legacy spanning 20+ years, the firm have earned a reputation as a trusted advisor to multinational corporations, emerging businesses and financial institutions. Their dedication to client service and legal prowess sets them apart and they are proud to foster a diverse and inclusive workplace that values collaboration, growth and professional development. As a Corporate Legal Secretary, you will play a pivotal role in supporting their dynamic legal professionals and contributing to the success of their clients. Some of the duties include: Provide comprehensive administrative support to attorneys (including 2 Partners), namely diary management, document preparation and travel arranging Assist in the preparation and filing of legal documents, such as contracts, agreements and other corporate materials Coordinate meetings, conference calls and managing schedules to ensure efficiency Maintain organised electronic and physical filing systems Communicate effectively with clients, colleagues and external contacts reflecting the firms professional standards Conduct legal research and gather information to assist attorneys Demonstrate a high level of discretion and confidentiality in handling sensitive information. Hopefully that's more than enough to convince you but if interested or you'd like any further details, please drop me a line!
-
Legal PA - Corporate, Finance and Employment law
City of London | Negotiable
Legal PA Secretary to support 2 Partners dealing with Corporate, Finance and Employment law - US Law firm in the City. This role is supporting 2 Partners, Counsel and Associate dealing with a variety of law making each day different and interesting. The Partners deal with Corporate, Finance and Employment law and are seeking an experienced Legal PA Secretary who has ideally worked in these areas and has solid Legal PA/Secretarial experience. The firm are known to be incredibly nice to work for and have a very flexible attitude towards work and can offer Hybrid working of 2 days at home. Based in incredibly modern offices on the doorstep of Liverpool Street station, this would be an incredibly easy commute for almost every Legal PA in London ! If you are an experienced Legal PA Secretary and want to work for a friendly, forward thinking and collegiate law firm then this is the role and firm for you !
-
Executive Assistant - Legal Global Transactions
City of London | £53000 - £60000 per annum
Executive Assistant - Global Transactions for a multinational Magic Circle law firm in the heart of the City (Initial 12 month contract) This role is for a proactive and highly competent EA who will provide professional, client focused support to senior stakeholders in a dynamic and fast-paced environment. This role works closely with other business services teams and resources to deliver effective solutions via the most efficient route possible. The individual needs to be adaptable, dynamic, and confident in their ability to drive change, influence stakeholders and build relationships. The role offers immense scope and responsibilities that are wide ranging - provides a real opportunity to add value. Key responsibilities Practice support Proactive in-box and diary management. Ability to act on behalf of stakeholder and first point of contact. Effective gate-keeping, forward planning and scheduling. Proactive flagging and escalation of priority emails. Draft high-quality correspondence and communicating on stakeholder behalf. Preparation and timely circulation of agendas, materials, minutes/actions, monitor and follow up of actions. Highlight priorities and conflicts to stakeholder, source delegates. Communicate with clients directly, screening calls and providing responses, including resolving and/or directing enquiries/requests to more appropriate areas in the firm. Management of effective Outlook filing system and firm e-filing protocols. Utilise the firm travel agent platform to arrange complex travel, VISAs, itineraries. Support limited personal and partnership administration with external advisor activity e.g. charities, Boards etc. Attend meetings with stakeholders if required to take meeting minutes; proactive follow up on action points. Matter management Provide client and matter relationship support such as client contact, arranging and attending meetings, taking minutes, producing actions. Draft client engagement letters. Create and maintain holiday charts for matter/project teams. Draft and track submission of Experience Capture Forms at matter close. Financial management Arrange WIP updates and billing cycles according to client matter requirements. Ensure knowledge and recording of client/matter fee deals and discount rates for billing purposes. Work with Billing team to proactively manage WIP and attend routine WIP meetings with stakeholders. Communicate regular fee updates as appropriate. Prepare personalised letters to accompany client invoices when required. Assist with bad debt management and communicate with clients regarding bad debt as required. Monitor local budgets and cost schedules. Marketing and Business Development and Events Act as key client contact. Proactive upward management of business development and other firm-wide initiatives. Maintain client contacts and client programme activities, and track deal activity. Research prospective clients and draft capability statements and other supporting collateral for more speculative opportunities. Support with 1st stage draft pitch documents, working with the pitch team as required. Ensure CVs, biographies and social media profiles are maintained. Support with coordination of team submissions to legal directories (e.g. Chambers). Support with organisation of internal and external events, hearings, conferences etc, utilising the Events team. Key requirements Excellent academic background educated to graduate level or has equivalent professional experience. Commercial and financial acumen. Advanced Microsoft Office skills. A thorough understanding of working in a professional, service driven environment and of stakeholder/client/business confidentiality and discretion. Confident and professional manner with the ability to build strong relationships with stakeholders, clients and others. Excellent communication skills and ability to interact at all levels. Ability to support the business and its initiatives collaboratively. Adaptable and open to change showing a willingness and confidence to make suggestions for continuous improvement. Strong organisational skills and excellent attention to detail. Ability to cope with a wide range of competing demands and changing priorities. Ability to anticipate issues, problem solve and provide practical innovative solutions. A strong team player, able to work within a team or independently. A degree of flexibility around working hours is expected with this role. Although this role is working for a law firm, Legal EA experience isnt required and the firm will consider EA's from Banking, Finance, Insurance or similar. Although this role is a 12 month contract, there is every opportunity of your contract being extended or securing a permanent role at the firm. There are 4 other 12 month contracts EA roles available so you could be considered for other roles or you join with a friend or friends !
-
Legal Learning & Development Coordinator - City US Law Firm
City of London | + Hybrid working + excellent benefits
Legal Learning & Development Coordinator - City US Law Firm! Excellent Competitive Salary and benefits package! Outstanding opportunity to progress your Learning & Development career in one of the worlds most prestigious law firms. Based in the heart of the City, in state-of-the-art offices with an extremely friendly, collegiate working environment; this is the ideal role to take your career to the next level, and beyond! In this role, you will deal with legal training and development matters as part of the Legal Recruiting and Development team in order to provide an effective and efficient function for the Firm in development and training. You will have at least 3 years experience in a law firm training team, or similar from another professional services organisation, be well educated (ideally degree level), and possess excellent communication and customer skills. Please contact me for more information!
-
EA to Managing Partner - Law firm - £60,000
City of London | £55000 - £60000 per annum + Excellent benefits!
EA to Managing Partner of a mid sized law firm, based in the city! - Walking distance of Liverpool St station. Salary: £60,000 Hybrid: 2 days in/2 days from home/1 day dependant on business needs You will be acting as the key point of contact for all queries relating to the Managing Partner! as well as some support to other Senior Board members Key duties include: Proactive managing a complex diary Regular global travel arrangements Acting as a gatekeeper prepare the MP and board level meetings Collate/format reports Taking board minutes Assist and organise global meetings The current EA is changing careers after many years in the role, and the firm are looking for an Executive Assistant who has experience of supporting at board level or ideally at Managing Partner level For further information, please contact Adam @ JM Legal
-
Legal DP Specialist (Thurs-Sun 4pm-Midnight) FULLY REMOTE!
London | Up to £33600 per annum + Excellent Benefits and remote working
Legal DP Specialist (Thurs-Sun 4pm-Midnight) FULLY REMOTE! Upmarket UK Law Firm! Salary to £33,600 + Benefits! This top-notch UK law firm is seeking an experienced legal DP Specialist to work from 4pm to Midnight, Thursday to Sunday on a permanent basis, 4 afternoon/evenings per-week (28 hours). This is a fully remote role, however the role will require someone within easy travelling distance to their offices in City of London or Bristol. You must possess advanced knowledge of MS Office packages, have an excellent typing speed and previous experience as a Document Production specialist for a City law firm, or similar, alongside technical expertise in converting and manipulating Word and PDF docs, pagination and indexes. If you are keen to hear more (AND FIT THE ABOVE CRITERIA) please contact me immediately!
-
Legal DP Specialist (Thurs-Sun 4pm-Midnight) FULLY REMOTE!
London | Up to £33600 per annum + Excellent Benefits and remote working
Legal DP Specialist (Thurs-Sun 4pm-Midnight) FULLY REMOTE! Upmarket UK Law Firm! Salary to £33,600 + Benefits! This top-notch UK law firm is seeking an experienced legal DP Specialist to work from 4pm to Midnight, Thursday to Sunday on a permanent basis, 4 afternoon/evenings per-week (28 hours). This is a fully remote role, however the role will require someone within easy travelling distance to their offices in City of London or Bristol. You must possess advanced knowledge of MS Office packages, have an excellent typing speed and previous experience as a Document Production specialist for a City law firm, or similar, alongside technical expertise in converting and manipulating Word and PDF docs, pagination and indexes. If you are keen to hear more (AND FIT THE ABOVE CRITERIA) please contact me immediately!
-
Team Assistant - Hub - Global Law Firm - Paying up to £35k
City of London | £30000 - £35000 per annum + + Hybrid Working
Team Assistant - Hub - Global Law Firm - Paying up to £35,000 My Client, a Global Law firm who are made up of Lawyers who all started their career within Magic Circle Law firms seek an ambitious Team Assistant to join their dynamic team within their London office. The firm are dedicated to developing their staff members and recognise that this is key to their success and continued ability to deliver the highest quality service. St Pauls Location Paying up to £35,000 Hybrid working policy - 4 days in the office, 1 day working from home The firm have monthly socials and are described as a social bunch! The role will evolve with the firm, whereby you can really carve your own career - great great opportunity! Benefits includes medical, dental, business travel, 25 days holiday, 5% pension, Season Ticket Loan, subsidised gym, life assessment (wellbeing) Duties Include Provide secretarial support to Lawyers across the London and global offices Assisting with Business Development activities - amending pitches, proposals and assisting the BD team Diary management - managing incoming invites and arranging meetings Email management - managing emails, acting as a gatekeeper Arranging travel - booking both business and personal travel, including itineraries, VISA's and any other requirements needed Monthly billing - Managing all WIP and invoicing requests, providing fee updates and entering time Candidate Requirements Previous experience of working within a Law firm environment and maintaining working relationships with all levels of Fee Earners. Ability to support Partner level Lawyers. Ability to identify potential problems and provide solutions. Please only apply if you have previous Legal Administrative experience, gained within a Law firm.
-
Legal PA - Sports Law - Global Law Firm - £45k
City of London | £40000 - £45000 per annum + WFH 3 Days PW
Legal PA - Sports Law - Global Law Firm - £45k + WFH 3 days PW One of the leading Global Law firms is seeking an experienced Legal PA. From the day that they began, they have shaped their firm around culture, atmosphere and character. The pride themselves on providing bespoke top-level Legal advice in this particular area of Law. This role is supporting Partners who place a high emphasis on their PA's having heavy involvement in their Business Development activities. Based in Holborn Paying up to £45,000 Standard 9:30 - 5:30 Hybrid policy - 3 days in the office, 2 from home Working in their award winning Sports department Benefits includes Regular Social Events, Private Medical Insurance, Savings Account, Gym Membership, Annual Leave Purchase, Travel Insurance, onsite GP and Beauty treatments and Mortgage Surgeries to name a few Duties include: Extensive diary management Acting as a gatekeeper Preparing sensitive and confidential information for meetings Creating and amending pitches, proposals and presentations Delegation to the central services team Extensive travel including preparing information packs Attending Client meetings when required Assisting with the event planning including sourcing venues and communication Please contact Sian Taylor at JM Legal for further information.
-
Legal PA - Global Law Firm - £54k + Hybrid Working
City of London | £50000 - £54000 per annum + Hybrid Working
Legal PA - Global Law Firm - Employment/Litigation - £54k + Hybrid Working My Client, a Global Law firm based in Liverpool Street, who are described as being a global powerhouse seek a Legal PA to support a Partner within their Employment/Litigation department. They boast offering a steadfast commitment to banding together both internal staff, Clients and even other Law firms to improve the global community and have gained respect from all for doing so. The role is supporting a highly regarded Partner and is a very PA orientated role which includes lots of Client liaison, arranging events and managing the Partner's time. The team have been described as being a sociable and down to earth bunch! Based in Liverpool Street Paying up to £54,000 Hybrid working policy - 1 day working from home Benefits includes Regular Social Events, Wellbeing Initiatives, Subsidised Restaurant, Health Screenings, Private Medical Insurance, Gym Membership, Annual Leave Trading and Mortgage Surgeries to name a few!! Duties include: Day to day diary management to include scheduling meetings and appointments. Arranging global travel to include business itineraries. Email management. Audio typing, creating and amending correspondence and placing documents into house style. Creating PowerPoint presentations, memos and reports. Time entry. Manage the billing process. Assistance with the BD activities. Please contact Sian Taylor at JM Legal for further information.
-
Executive Assistant - Global Law Firm - Above Average Salary
City of London | Negotiable
Executive Assistant - Global Law Firm - Above Average Salary - WFH 2 days pw Please contact me for further information regarding the stellar salary!! My Client, a top 10 Global Law firm, who boast over 200-year history of providing cutting edge Legal advice to some of the most respected household names across the world seek an Executive Assistant to support Board Level Partners. Having over 25 Global offices and over 2,500 employees, it's no wonder they continuously win awards across all of their 10 core areas of Law. The role itself supports Senior Board Level Partners who require support with projects, business development, diary and email management and travel to name a few! This would suit a Senior Legal PA looking to transfer their skills to a new and challenging role. Liverpool Street Supporting Board Level Partners Paying above average on salary - please enquire for further confirmation on salary Hybrid working - working 2 days from home 9:30am - 5:30pm Flexible benefits package including pension, private medical, season ticket loan, subsidised gym memberships, lifestyle discount scheme plus many more Snapshot of Duties: Proactively manage diaries, including organising appointments, conferences and meetings etc. Assist with projects, managing the administrative process. Handling sensitive and confidential information. Coordinating the business development. Coordinate travel arrangements. Diarise, manage and coordinate events, reservations, seminars etc. Coordinate and produce accurate documents, reports and presentations. Respond to communications and draft correspondence as appropriate. Candidates must have at least 5 years' experience of working within a Law firm, supporting Senior Partners.
-
Legal PA - Global Law Firm - £50k + Hybrid Working
City of London | £45000 - £50000 per annum + Hybrid Working
Legal PA - Corporate/Real Estate Finance - Paying up to £50,000 + Hybrid Working My Client, an American Law firm, based in the heart of the City seek a Legal PA to support Partners and Fee Earners within their Corporate/Real Estate Finance department. They currently have over 20 offices across the globe and includes acting for 'Fortune 100' and top 10 Global Asset Management Firms. The purpose of this role is to support your own allocation of Partners within the Corporate/Real Estate Finance department whilst supporting the Hub as and when you have capacity which in turn provides support to Associates. Based in one of London's most sought after locations Paying up to £50,000 Hybrid working Benefits includes wellbeing programmes, discretionary bonus, annual salary review, private medical Insurance, medical advisory service, increased pension plan, gym membership discount, generous leave policies and flexible working to name a few Duties include Managing Outlook calendars Arranging extensive travel Manage workflow and coordinate projects Managing emails and acting as a gatekeeper Liaising with Clients and responding to queries, if necessary Handle confidential information and prepare paperwork for meetings Creating and amending Legal documentation, including correspondence Candidate requirements Previous Legal Secretarial experience, gained within a Law firm Previous experience of supporting Partner level High attention to detail Demonstrates initiative and strong Client focus PLEASE ONLY APPLY IF YOU MEET ALL OF THE ABOVE REQUIREMENTS
welcome to jm legal
JM Legal is a leading legal recruitment consultancy, specialising in secretarial and business support requirements. We are proud to have been a key supplier to the majority of the world’s leading legal institutions for almost 30 years, consistently offering comprehensive recruitment solutions to all of our clients, ranging from boutique law firms all the way up to Magic Circle law practices. We pride ourselves on the quality of support we have been able to offer candidates and clients within the legal support market over such a considerable period of time, and despite being one of the longest standing agencies in our field, we do not take our position as market leaders for granted. Our pledge to both candidates and clients alike is that we will always strive for excellence, and continuously search for new and innovative ways to offer the highest quality support to all those that require our services in order to maintain and build upon our esteemed reputation.
Testimonials
-
Lee is an incredibly friendly yet, professional Recruitment Consultant that really understands the needs of his clients. In the past 20+ years that I have known Lee, he has assisted me on many occasions with both top notch candidates and job opportunities. Lee’s attention to detail and ability to recognise his clients’ needs makes him one of the very best in his field. Whether you are looking to hire, or for a new position yourself, I cannot recommend Lee highly enough.
Tanya - Senior Legal PA
U.S. Law Firm
-
I have worked with David for a number of years on secretarial recruitment. I have always found him to be responsive, committed and professional in his approach. We have recruited a number of excellent candidates via David, who always takes the time to understand the culture of the organisation and the needs of the role, and match this to the experience and career aspirations of the candidates.
Corinne - HR Manager
U.K Law Practice
-
Sian couldn't have done a better job with helping secure my position. She gave me complete confidence throughout the interview process and helped me prepare. She clearly had a great relationship with the HR team at my new firm. Sian managed to secure a salary more than I had ever expected to get, for which I am extremely grateful for. She is the best recruiter I've used to date!
Mia - Executive Assistant
U.S. Law Firm
-
I have known and worked with JM Legal for more years than I care (or wish) to remember and in particular, I worked closely with Lee, recruiting legal secretaries into various firms. What I appreciate most is that JM Legal know their market inside out and they make it their business to understand your firm and its culture. This ensures that it is not just the skills set that they get right, but they also get the right ‘fit’. Lee genuinely takes your comments and concerns on board and has a wealth of knowledge which he is always willing to share. As well as being professional and easy to talk to, he is also good fun to work with!
Marcia - HR Manager
-
Adam helped me from start to finish during the recruitment process, keeping me informed and up to date. As well as checking in after I had started my new position. Could not thank him enough for all the help and support he has given me!
Chloe - Legal PA
International Law Firm
-
David is the first recruiter we reach out to for our support staff; he always finds candidates that fit exactly what we are looking for. He is honest, has great knowledge and gets it on a commercial level. He has played a crucial role in helping us find some of our top employees.
Chloe - Hiring Manager
U.K Law Practice
-
My experience of using Vince as a recruiter is highly recommended. From initial contact until he successfully placed mein to my new position, which was exactly the role I was lookingfor, he consistently supported me and actively kept in contact.Very good, well rounded and personal service.
Roxanne - HR Professional
U.S. Law Firm
-
I’ve worked with Lee at JM Legal for a number of years now, mainly on PA recruitment. He has always been approachable and knowledgeable on market conditions and puts forward excellent quality candidates for the roles he is working on. He knows his candidates well and ensures that they are ready for interview, and equally, he has always been helpful and hands on when it comes to interview logistics. Lee always goes the extra mile to ensure that the business and the candidate is happy at offer stage. I’ve been very happy with the service received from JM Legal to date and I’m excited to continue working with Lee moving forwards.
Bhavika - Recruitment Manager
International Law Firm
-
David recently assisted in securing the perfect role for me. As soon as I let him know I was interested in the role via LinkedIn he made direct contact and we discussed everything in detail. Throughout the process David was always at the end of the phone for me with guidance and answers to my questions. He is one of the most personable recruiters I’ve dealt with, which made the process a whole lot more enjoyable. He kept me up to date with progress and I always felt informed. Since starting the role David has kept in contact, checking in and ensuring I am happy and settling in. That is so important, especially at a time like this when working autonomously from home, which can be daunting in a new position. Thank you so much for your support, I am loving my new role
Nicola - Legal PA
International Law Firm
-
Adam is fantastic at what he does! I approached him at the end of last year as I was looking for a new job and within 6 weeks I had a job offer. From the beginning right up until he successfully placed me into a permanent role at a magic circle firm, he consistently supported me in my applications. He went above and beyond to ensure I was prepared for interviews and provided a professional service. Highly recommended!!
Jessica - Legal Secretary
Magic Circle Law Firm
-
I was out of work for six months, really struggling to find a job that was suitable for me. But a friend of mine recommended JM Legal. I gave them a call and Sian became my recruitment consultant. As soon as I met Sian and spoke through my options I was really excited and hopeful. For the first time in six months I really felt like I could actually find I job. Sian worked really hard finding as many opportunities for me as possible that she knew would be suited to me and within a few weeks I had an interview. Sian was so helpful in the preparation; going through all types of questions, examples etc. I'd never felt more prepared for an interview! So with my first interview I got the job and I was so pleased. Sian made sure everything went as smoothly as possible and made finding a job in law look so easy. I'm a week into my job now as a general office assistant, working with the nicest people, all thanks to Sian and she still makes sure I'm happy and settled in. I cannot thank Sian enough. For the first time I have found a recruitment consultant that really cared.
Connor - General Office Assistant
U.K Law Practice
-
I have worked with David for many years, and cannot recommend him highly enough. He has a thorough understanding of the legal market and really listens to a firm’s requirements so that I know I can trust his recommendations and my time isn’t going to be wasted
Emma - Hiring Manager
Boutique Law Practice
-
Adam was fabulous! As someone who has been fortunate enough to have never had to go to market to look for work in my whole career, I was daunted, to say the least! Adam put me at ease instantly and did a fantastic job at putting me forward for roles that I may ordinarily not have looked at. I would not hesitate to recommend him. Adam, thank you for your patience. I know I wasn’t the easiest of candidates!!!
Stephanie - Legal PA
International Law Firm
-
During the pandemic I was struggling to find my forever job. I found myself hopelessly signing up with recruitment agencies with promises, but after the initial process I felt like I was constantly hitting a brick wall. I spoke with David who was upbeat and a pleasure to talk to, but again I wasn’t expecting anything. I was pleasantly surprised when I got a phone call the next day comfirming my CV had been sent across to a firm and we were waiting to hear back. David kept me in the loop with everything, even when there wasn’t any news. Then, the news finally happened. I got an interview. From then I secured a position and have been happy and content within my role and can honestly say this is my forever job. David listened to me and met my expectations without holding back.
Samantha - Legal Secretary
West End Law Practice
-
I have known Lee for many years, and he helped me obtain my last and new roles. Lee's friendly rapport makes you feel at ease when discussing exactly what you what for your next role, and gives great advice and constructive feedback throughout the whole process. Lee was the first person I thought of to speak to when I decided to find something new - I would highly recommend Lee and JM Legal, and never hesitate to pass Lee's details to friends who find themselves in a similar situation.
Clare - Legal PA
U.S. Law Firm
-
I have known Lee for nearly 6 years and he has helped me secure my last two jobs. He has connections with a number of top law firms and has excellent judgment of what is the right fit. Lee helped me with my CV, with interview preparation and was on hand to help with last minute nerves.
Rachel - Legal PA
International Law Firm
-
David is an excellent recruiter who took the time to listen to myrequirements and match me with an excellent firm whom I havenow been with for over two years. I highly recommend him andwould not hesitate to use his services again should I ever belooking for a placement in the future.
Laura - Legal Secretary
Intellectual Property Law Firm
-
I was registered with lots of recruitment agencies but David at JM Legal was the only person that responded back to my emails, answered all my questions and never gave up on getting me interviews.David Stoddart secured a temporary role for me whilst trying to secure interviews for permanent positions. It was through his support and determination I was able to find a job that is perfectly suited for me. I am so happy I went to David and would definitely recommend his services to others searching for a job.
Samia - Legal Secretary
International Law Firm